What You Need To Know About ACA

Posted by HR Division of Propel HR on 1/23/20 3:00 PM
HR Division of Propel HR
Find me on:
Posted on: January 23, 2020

Love it or hate it, the Affordable Care Act (ACA) was a major step in providing access to affordable healthcare insurance options and controlling health care costs. 

According to the CDC, in 2010, when ACA became law, more than 16 percent of Americans, more than 48.6 million people, were uninsured. In 2018, 9.2 percent of the population, more than 29.7 million, were uninsured. 

The ACA was intended to improve our health care system by expanding health insurance coverage to more people, however, there has been much controversy surrounding the requirements and the results. Initially, the law required that all Americans have health insurance or pay a penalty. Those who qualified received subsidies for health insurance. Those who did not qualify could purchase health plans through a marketplace or through an independent health insurance broker. There have been some changes in the original law.

ACA Goals 

Whether ACA has been successful is up for debate, however the original law focused on the following goals:

AdobeStock_285871237Provide access to affordable health insurance to more people. Low income households could take advantage of subsidies or premium tax credits to lower health plan costs and a healthcare marketplace was created for those who could afford insurance.

Protect the Insured. ACA protected existing health insurance policyholders by including essential provisions, such as coverage of pre-existing conditions, such as pregnancy.
Expand Medicaid. ACA expanded the Medicaid program to cover all adults with incomes below the federal poverty level. 
Lower Costs. The law was designed to improve the method of our health care delivery system and to contain health care costs. 
Help Small Businesses Insure Employees. It also included provisions to help small businesses insure its employees.


The ACA meant changes for employers. Under the health care law, employers that provide health coverage to their employees are subject to annual reporting, and must comply with additional requirements depending on the number of full-time employees (FTEs), or full-time equivalents, during the current year.

Employers with 50+ employees

Applicable Large Employers (ALE), employers with 50 or more FTEs, including equivalents, are required to offer affordable coverage or make a payment to the IRS to subsidize government health plans.  

AdobeStock_297800612Determining FTEs and ALE status. According to the IRS, a full-time employee, or FTE, is one who has worked a minimum of 30 hours a week, or at least 130 hours in a calendar month. To determine the number of FTE equivalent employees, combine all of the hours worked each month and divide by 120. Your company is considered an ALE if the result of the total number of FTEs and equivalents combined, divided by 12, is 50 or more.

Shared Responsibility Payment Provision. In general, ALEs are subject to ACA’s shared responsibility payment provision and required to offer affordable minimum essential coverage that provides minimum value to its full-time employees and their dependents, or potentially pay an employer shared responsibility payment to the IRS.  

Minimum value means that the plan covers at least 60 percent of the total allowed cost of benefits that are expected to be incurred under the health plan.  Since employers do not have access to an employee’s income statements, employers are allowed to use Form W-2 wages, an employee’s rate of pay, or the federal poverty line, to determine if a plan meets ACA’s guidelines for affordability. 

Employers with fewer than 50 employees

Small employers, those with fewer than 50 FTEs or equivalents, are not subject to the requirements under the employer shared responsibility provisions, but do have reporting obligations as a provider of minimum essential coverage through a self-insured health plan. For a list of specific ACA tax provisions, visit the IRS page on ACA. 


Each year, ALEs are required to report information about their employee health coverage plan and information about the offer of coverage. This information helps the IRS determine whether an ALE owes a payment under the employer shared responsibility provision and if an employee is eligible for the premium tax credit.

Filing requirements include:

AdobeStock_251700536 1020x680Form 1094-C: Transmittal of Employer-Provided Health Insurance Offer and Coverage Information Returns, Form 1094-C, is used to report the summary of information for each ALE employer. 

Form 1095-C: Employer-Provided Health Insurance Offer and Coverage, Form 1095-C, includes information about health coverage for full-time employees and information about enrollment in health coverage for employers that sponsor self-insured health plans.  ALEs are also required to distribute Form 1095-C for each full-time employee.

Deadlines for both forms:

Feb. 28.  If filing by paper.

March 31. If filing electronically.  Employers filing 250 or more information returns must file electronically.

March 2 (Extended from Jan. 31).  Employers must distribute Form 1095-C to full-time employees, including former employees, by March 2, which was recently extended 30 days. 

State Requirements. Some states have enacted specific requirements for individual coverage and reporting. Employers should always check with the reporting and filing requirements for their state. 


Given the complexity of ACA reporting, employers should stay on top of their workforce data and understand how the regulations and reporting requirements for health care coverage can impact their business. 

PLEASE NOTE: This information is for general reference purposes only. Because laws and regulations are constantly changing, please check with the appropriate organizations or government agencies for the latest information and consult your employment attorney and/or benefits advisor regarding your responsibilities. In addition, your company or health plan may be exempt from certain requirements and/or be subject to different requirements under the laws of your state.

Your Free HR Checklist



Topics: Featured, Human Resources, ACA, insurance, benefits, "HR Services", Outsourced HR Services, Human Resources Services

Subscribe to our Blog for Fresh Weekly Content

The Civil Rights Act of 1964: What Employers Need to Know

The Civil Rights Act of 1964 was a pivotal law that empowered minorities and dismantled ... Read More

Your HR Checklist For Q3

Stay up to date with new laws, deadlines and important changes related to payroll, ... Read More

PEOs are in the Business of Small Business

PEOs play a vital role in helping small businesses across the country thrive and survive.  Read More


HR Division of Propel HR

The HR Division is made up of a team of professionals with a vast level of experience and HR expertise, assisting organizations of all sizes and within a wide variety of industries. They readily partner with clients to address strategic and compliance challenges surrounding the employment life-cycle and the ever-changing laws that regulate it. Inquire below about how they can help you!